Task v/s Workload

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TASK V/S WORKLOAD




TASK

Task refers to a definite and specific instance or act of work. Task usually refers to a clearly defined piece of work, sometimes of short or limited duration, assigned to or expected a person. 
Wills defines a task as a goal oriented activity in which learners use language to achieve a real outcome. The main focus in task based learning is meaning. A task based approach sees the learning process as learning through doing. It is primarily engaging in meaning that the learner's system is encouraged to develop.
Task can thus be summarized as specific work that an individual sees as  duty and not as the work that is potentially stressful to the doer.
WORKLOAD
The term workload can refer to a number of different yet related entities. However, it is clear that cognitive workload results from mental processes when performing tasks, depending on the users's capabilities and the task demands.
Heavy workloads can negatively affect the psychological well-being of employees, their blood pressure and heart health, the stability of their family relationships, and their safety in the workplace. All of these negative effects can fluctuate on a daily basis based on the employees' perception of the amount of work they have to do.
In order to ensure that the workload does not affect our mental health, we should know how to manage workload. This can be done as follows:


1. Get your priorities straight. There will always be more work than you have time to complete. You aren’t going to get everything done. Accept it.
Tasks that are both urgent and important must rise to the top of the to-do list. Keep in mind, pressing work tends to take priority over the important tasks. Don't let this happen. Make sure you focus on both items.
2. Limit your time on tasks. The law of diminishing returns dictates that doing a certain task for an hour may be a good investment but spending five hours doing the same task may be time wasted. Make sure you do some tasks in limited quantities.
3. Avoid perfectionism. It is not suggested that mediocrity is acceptable. However, continuing to work on something long after the incremental effort stopped delivering value is not beneficial. Further, it sucks up your time, keeping you from doing other tasks that do create value. Keep in mind, great work is what we do for our customers. Perfectionism is what we do for ourselves.
4. Exercise discipline. You can’t afford to spend time doing things you enjoy at the expense of mission-critical tasks. Make sure you remain focused on business-related duties.
5. Outsource, outsource, outsource. Depending on your skill set, many tasks should be outsourced. For example, we find that if our computer network is on the fritz, it’s much more cost effective to call a technician than to attempt the fix ourselves. He does in 30 minutes what would take us three days (optimistically), time we could be spent generating revenue.
6. Sprint. If you will be the only employee for years, this won’t work. You’ll need to use the tips above to find a sustainable pace. However, you may be able to sprint for a short period of time (say a few months) working at an unsustainable pace to get your business over the hump. This can be successful, if it allows your business to generate enough revenue so that you can take on employees. Then you can delegate work to others and throttle back to a sustainable pace.




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